As an operational leader, part of the more repetitive, time consuming tasks is setting up and managing content schedules for your team and ensuring the workload is spread evenly across available team members.
Incorporating automation in your production process allows you to step away from the mundane and focus on the tasks that really make a difference.
With Glass, creating schedules for content is quick, easy and, best of all, a one time task.
So if you release monthly snapshot reports for certain countries, but don’t want to overwork your team or stretch your resources, with Glass you have the ability to manage this with schedule automation.
In the video, we show 10 different country reports being scheduled for completion within 5 days on a weekly basis.
As part of the initial setup, you can select how often a new batch reports are created, which day of the week the event will start and even down to how long the schedule will run for. After you’ve selected your topics (in this case, countries), you can then identify who you want working on each stage of the report and how long for. For example, the Afghanistan report in the video is scheduled to have an initial draft completely by Ahmed within 2 days, is then edited by 2 different reviewers over the next 2 days, before being pushed to a manager to be published.
By doing this, you have a clear visibility of the workload for each member of your team, allowing you to divide the work further or toggle with deadlines.
Schedules can be amended if you identify repeat blockages, or individual report deadlines can be altered to suit the team if issues do occur. Because of the notification feature of Glass, any amendments, assignments and upcoming tasks are flagged to the involved collaborators and managers. By keeping everything within the one system, you don’t have to worry about messages being missed or chasing people to review any changes.
Long term, you can also track all of the operational data. This means you can see if the timeframes you’ve set for completing tasks is doable for your team. Perhaps they are regularly completing work ahead of schedule and you can shorten the timeframe meaning work is completed sooner, or they may require more time which again, you have complete control.
You can dig into each team members availability and progress for current works by viewing the events calendar, which we will showcase in a future video.
For more information on creating schedules in Glass, reach out to our team here.
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